For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do. For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls. To go to Keyboard Settings , type keyboard and press Return.
Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.
Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift.
Select the first item that you want, hold down , and then mouse click the additional items. Tip: To finely adjust the column width and display the column's measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.
Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:. On the Input Sources tab, select the language for which you want to enable shortcuts. On the right side of the tab, select the check box for Enable keyboard shortcuts.
Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences.
For instructions, go to Change function key preferences. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel. On the Keyboard tab, select the check box for Use all F1, F2, etc. If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too.
The shortcuts listed in this article are the only ones that will work in this version of Word. Edit and format the document. If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Word for Android using an external keyboard, too. If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. Work with comments. Press the Tab key until you reach the Accessibility Mode button, and then press Enter.
Word for the web offers shortcuts called access keys to navigate the ribbon. Repeat to display the ribbon again. Open the Tell Me or Search text field on the ribbon to type a search term. Open the Home tab to format text and use the Find tool. Open the Insert tab to insert a picture, link, comment, header or footer, or a page number.
You can also access the Symbol gallery. Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing. Open the References tab to insert a table of contents, footnotes, or endnotes. Open the Review tab to check spelling, add comments, or track and review changes to your document. To find an option or perform an action quickly, use the Search text field. Note: Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead.
Select the item or place in your document, presentation, or spreadsheet where you want to perform an action. For example, in an Excel spreadsheet, select a range of cells. Type the search words for the action that you want to perform.
For example, if you want to add a bulleted list, type bullets. The following keyboard shortcuts only work when the Comments pane is open and selected or "in focus" if you're using a screen reader. Microsoft wants to provide the best possible experience for all our customers.
If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.
Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Office Accessibility. Notes: The shortcuts in this topic refer to the US keyboard layout. This article describes the keyboard shortcuts and function keys in Word for Windows. To do this Press Turn extend mode on. F8 Select the nearest character. F8 press once to select a word, twice to select a sentence, and so on Reduce the size of a selection.
ESC Extend a selection one character to the right. To do this Press Select the next cell's contents. TAB Select the preceding cell's contents. Extend a selection or block. To do this Press Copy formatting from text.
Note The following keyboard shortcuts do not work in Full Screen Reading mode. To do this Press Open the Font dialog box to change the font. To do this Press Open the Font dialog box to change the formatting of characters.
To do this Press Display nonprinting characters. To do this Press Single-space lines. To do this Press Switch a paragraph between centered and left-aligned. To do this Press Open Apply Styles task pane. Do one of the following. Press the arrow keys to select the type of graphic that you want. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
Type the text that you want. Note You must be on the Mailings tab to use these keyboard shortcuts. To do this Press Preview a mail merge. F9 Unlink a field. F11 Go to the previous field. To do this Press Switch between languages or keyboard layouts. Under Preferences , click Key Settings.
The Windows logo key is available on the bottom row of keys on most keyboards. F1 Move text or graphics. F2 Repeat the last action. F4 Choose the Go To command Home tab. F5 Go to the next pane or frame. F6 Choose the Spelling command Review tab. F7 Extend a selection. F8 Update the selected fields. F9 Show KeyTips. F10 Go to the next field. To do this Press Start context-sensitive Help or reveal formatting. Also, we are not responsible for access configuration or software updates in your company.
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How to create shortcuts Word If you are the one of those who care about productivity of the work and tend to use keyboard instead of using a mouse to open menus and run commands, you might be interested how to reveal keyboard shortcuts and add more shortcuts to Word.
The following table lists the keyboard shortcuts that have changed in Word Additionally, the table describes the behavior of the keyboard shortcut in an earlier version of Word and describes the new behavior of the keyboard shortcut in Word Selects the Font list on the Formatting toolbar. Displays the Word Count dialog box. Selects the Font Size list on the Formatting toolbar.
Selects the Style list on the Formatting toolbar. Changes the view to Reading Layout. Displays the Review tab. For more information about keyboard shortcuts in Word, click the following article number to view the article in the Microsoft Knowledge Base:.
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